Expats in Uganda

Your practical guide to settling and living in Uganda

If you need a visa to enter Uganda you apply online  but there is a new East African multiple entry 90 day visa, which costs UGD 100 and covers Uganda, Kenya and Rwanda. You need to apply through the country you will visit first. If this is Uganda apply through www.visas.immigration.go.ug Employees Work Permit (called Entry permit in Uganda) All non-nationals (including nationals of Burundi, Kenya, Rwanda, and Tanzania) that wish to settle and conduct business in Uganda are required to have an entry permit. Application must be made online through  www.visas.immigration.go.ug Entry Permit This permit allows the applicant to live and work in Uganda. This permit is always sponsored by an organization or company which must have a mandatory organization code. Process Refer to this link for the requirements needed for your work permit. https://visas.immigration.go.ug/#/help/entry_permit. Once the application is submitted it will be studied by an Immigration Officer. Please note that during the approval process additional information may be required. The new required information can be submitted electronically through “Manage your applications” The decision taken on the application will be sent electronically through the email provided by the applicant. If approved, an approval letter will be sent as an attachment to the email provided. Click on the link to download it. A travel letter is not permission to enter Uganda therefore, applicants outside Uganda (visa prone countries) will be required to apply for a visa to enable them enter Uganda. Present a valid travel document of not less than 6 months validity to the Immigration officer at the port of entry. In order for you to get your work permit, the start point comes from the organization that you are working for. Because you need theorganization code for you to start working on your online application. So either you get us in contact with your organization or you can contact us.If your organisation is not profifled/does not have a code Below are the requirements needed for the organisation profiling procedure i.e how to get the code Organisation Profiling organisations will be required to forward specific company documents for profiling their organisations in the system (Prior documentation of the organisation). Entry Permit applications can only be  made against profiled organisations. If the Organisation fully submits the required information for profiling, a code is system generated for it and sent to the organization by e-mail through the email address provided. After receiving the code, it will then be possible for the necessary work permit applications for that organization to be submitted electronically using that organization code. To profile an organization; • Log on to www.immigration.go.ug • Download and fill in the form:” imm001” in either Microsoft Word or Excel format • Compile list of mandatory documents in soft copy • Save/burn all the mandatory documents, the profiling form ‘imm001’ on the CD and hand deliver it to DCIC In the process that the organization you are working for is profiled. You can start your application through. https://visas.immigration.go.ug
LISTINGS;
Below are the various work permits for the various professionals.
Ministry of Internal Affair 75 Jinja Road t: 0414595945, 0414348707 w: www.imigration.co.ug e: africana@hotelafricana.com
Class A Diplomatic Service Class A2 Expatriates in Gov’t services Class B Investment in Agriculture
Required Documents:
  • Fill the entry permit form
  • Attach photocopies of passport
  • 2 passport size photos
  • Covering letter from the embassy and supportive letter from the Ministry of foreign affairs
  • Note Verbale
Required Documents:
  • Fill entry Permit form
  • Attach photocopies of the passport
  • 2 passport size photos
  • Covering letter from the organization/line ministry
  • Copy of contract
Required Documents:
  • Photocopy of the passport (bio-data page)
  • Recent passport size photo
  • Police clearance from Interpol or home country
  • Covering letter
  • Copy of non-refundable payment receipt of $ 1500
  • Copy of Land title
  • Recommendation from LCs or RDCs office
  • Work plan/ Feasibility study of the project to be undertaken
  • Security bond
Class C Investment in Mining Class D Business and Trade Class E manufacturers
Required Documents:
  • Photocopy of the passport (bio-data page)
  • Recent passport size photo
  • Security bond
  • Police clearance from Interpol or home country
  • Copy of non-refundable payment receipt
  • Copy of Uganda Investment Authority (U.I.A) license
  • Support letter from ministry of Energy, Minerals &Natural Resources
  • Copy of mining license issued in Uganda
Required Documents:
  • Copy of certified Company Bank statement (last three months)
  • Copy of Trading license
  • Copy of the passport (Bio-data page)
  • Copy of the income Tax clearance
  • Copy of security bond
  • Copy of recent passport size photo graph
  • Clearance letter from Interpol or home country
Required Documents:
  • Clearance letter from Interpol or home country
  • Copy of Uganda Investment Authority license
  • Security bond
  • Copy of the passport (bio-data page)
  • Copy of recent passport size photo
  • Copy of the Income Tax clearance
Class F professionals Class G1 volunteers, NGO workers, missionaries Class G2 Employees
Required Documents:
  • Copy of the passport (bio-data page)
  • Copy of recent passport size photo graph
  • Covering letter from the organization
  • Security bond
  • Clearance letter from Interpol or home country
  • Registration certificate with relevant professional body in Uganda.
i.e. Association of media practitioners in Uganda
  • Copy of ID from Nationals of Kenya, Rwanda,
and Burundi (sub category 12,24,36 months)
Required Documents:
  • Clearance letter from Interpol or home country
  • Appointment letter from the organization
  • Certified copy of Qualifications
  • Copy of the passport (bio-data page)
  • Copy of recent passport size photo graph
  • Covering letter from the organization
Required Documents:
  • Appointment letter from the organization
  • Security Bond
  • Income Tax clearance of the organization
  • Covering letter from the organization
  • Certified copy of Qualifications
  • Clearance letter from Interpol or home country
  • Copy of the passport (bio-data page)
  • Copy of recent passport size photo graph
Entry permit renewal Change of Employment Family Reunification Certificate of residence (CR)
Required Documents:
  • Fill Entry Permit form Covering letter
  • 2 passport size photos
  • Photocopies of permit in the passport
  • Copy of bio-data page of the passport
  • Bank statement
  • Proof of Ugandans trained
Required Documents:
  • Original Entry Permit leaf
  • Letter of no objection from former employer
  • Proof of failure to find suitable Ugandan
  • Employment opportunities for Ugandans in other areas of expertise
  • Appointment letter from new employer
  • Photocopies of passport
  • 2 passport size photos
  • Covering letter
  • Fill EP form
  • Company documents for the new company i.e Articles and memorandum
  • Certificate of incorporation
  • Bank statement
  • Trading license\security bond
  • The spouse and children of the citizenGranted a dependent’s pass must provideproof of marital or parental link to the citizen.In the Long run you can acquire aCertificate of Residence.
Required Documents:
  • see website:www.immigration.go.ug
Birth Certificate Passport Application for Minors Foreign Vote
Births are registered with the National Identification and Authority http://www.nira.go.ug
  • Obtain and fill form A and B from the nearest immigration office or download from www.immigration.go.ug including LC endorsement.
  • Attach written Consent letter from parents addressed to the passport control officer.
  • If child is adopted attach adoption order from High court of Uganda.
  • Attach copy of child’s birth certificate
  • Attach copy of parent’s passport identification documents.
  • Attach 4 colored passport size photo taken against a white background.
  • Obtain bank payment advice forms from cash office and make a payment fee UGX. 150,000 to the prescribed Bank.
  • Present the Bank return and application requirements to receiving section.
  • Collect Minor’s passport in a period of ten working days.
Voting is only open to Nationals (You can vote by proxy at your respective embassy in uganda).
Immigration Consultancy Civil Marriage:     Civil marriages are conducted by a registrar under the Uganda Registration Services Bureau http://ursb.go.ug/about-us/overview/Foreign vote: Voting in Ugandan elections is only open to Nationals (You may be able to votein your own countries elections at your respective embassy in Uganda).
WHAT INSURANCE IS LEGALLY REQUIRED IN UGANDA? • Motor Third Party Insurance (MTP) • Workers Compensation Insurance (WC) CAR INSURANCE Motor Third Party Insurance (MTP) compensates and protects road users who may be injured or killed by a vehicle. As a statutory insurance, the limits are set by Law and the compensation amounts are pre-set. According to the current rates (August 2013), the maximum amount of compensation you will get as an accident victim is UGX 1,000,000 with an aggregate per accident of UGX 10,000,000 from this insurance. In Uganda, it is illegal for you to operate a vehicle (including motorbikes) without the minimum, the statutory cover. This does not mean that the liability is only worth UGX 1,000,000-this is just the maximum amount the insurance company will contribute towards your compensation for the accident. You can increase the upper limit of your third party insurance, See your Broker.Third Party Fire and Theft (TPFT) includes the basic MTP cover and also covers loss or damage to the vehicle if it is (i) damaged by fire, lightening or explosion, (ii) damaged either during an attempted theft or while it is stolen, and (iii) if it is stolen but not recovered. Comprehensive is the widest motor insurance cover you can have as it covers: fire to the vehicle, accidents/damage to the vehicle, motor third party (bodily injury and property damage) as well as statutory obligations. Its premiums are much higher than the other two covers. In addition to, for example, the benefits of the Third Party Fire and Theft cover; it will also cover your car against accidental damage (for example hitting a tree while you drive) as well as the car’s accessories and replacement of spare parts. If you would like to enjoy extra benefits like the Personal Accident, Political Violence Terrorism and Sabotage extensions, additional premium will be charged. Workers compensation /employee liability Workers Compensation (WC) is a compulsory insurance that is applicable to all employees in Uganda (whether formally or informally employed) who might be accidentally injured, die or acquire an occupational disease during the course of their employment. In the case of bodily injuries, this cover will only apply if the employee is on their way directly to work, at work or on their way directly home after work. In a domestic setting, WC would cover domestic staff who might suffer accidental work related bodily injuries. The option to upgrade to the Group Personal Accident (GPA) cover which offers the employee more protection is also available. The GPA includes WC and covers the employee worldwide for 24 hours/7 days a week and therefore does not limit the benefit to the limitations mentioned in WC. GPA can also be extended to Group Life making it possible for the Insured to be compensated in respect of claims logged due to natural death. Domestic Insurance A Domestic package provides the widest cover required for a home, its content, owners, legal liability and domestic staff. Through its various sections, it will cover fire to the building, contents of the household (that do not leave the premises), personal effects which are portable, for example a mobile phone, workers compensation and legal liability to the occupants (either the landlord or the tenants). Private Public Liability Insurance Public Liability insurance covers the legal liabilities against the insured person or corporate body arising from the public. Examples of businesses which can consider taking this cover are hospitals, hotels, supermarkets, stadiums, schools and hotels. In taking this policy, you will be required to give estimated amounts which the insurance company will pay in the event of a claim or loss. These amounts are commonly referred to as Limits of liability. You can estimate the maximum limit of liability on one event and maximum limit of liability in aggregate (total claims payable per year). HEALTH INSURANCE Medical or Health Insurance basically pays out when the insured person falls sick or suffers  bodily injury or incurs medical expenses. You can either get medical insurance from a Health Maintenance Organization (HMO)-which will, more often than not, limit access to medical to that particular HMO or their branch network-or from an Insurance Company which provides medical insurance and a much wider range of health facilities that you can visit for treatment. Medical insurance covers, in part, out-patient, in-patient and extensions such as dental, optical, maternity and emergency evacuation by road or air ambulance. The detail will depend on your particular needs.   TRAVEL INSURANCE BRITAM Insurance provides cover  for travelers going beyond the Ugandan borders to countries all over the world. BRITAM works along with Travel Insurance Consultants  who are the underwriting managers and Europe assistance which a  has global representation, these do the payment of medical bills  abroad, emergency evacuation and repatriation, in hospital monitoring, emergency information and assistance, return of mortal remains and legal assistance.  www.britam.com / uganda Tel: 04177702600 / 0312 702600 LIFE INSURANCE Life assurance is a contract between an insurance policy holder and an insurer, where the insurer promises to pay a designated beneficiary a sum of money (the “benefits”) upon the death of the insured person. Depending on the contract, other events such as terminal illness or critical illness may also trigger payment. Major categorizations of life-based contracts include: 1. Protection policies which are designed to provide a benefit in the event of specified event. Typically this would be a lump sum payment. A common form of this design is term insurance. 2. Investment policies are designed to facilitate the growth of capital by regular or single premiums.
Performance Measurement 75 Jinja Road t:0712 216 380 / 0701 032 720 e:kagungab@yahoo.com
UGIS Ltd 1 - Kimathi Avenue, 3rd Floor UAP Building t: +256 414 259 861 w: www.ugis.co e: info@ugis.co
INSURANCE BROKERS HEALTH INSURANCE
AON Uganda
11/13 lower Kololo Terrace t:  0414230238 / 0414344819 / 0414229100 e: aon_uganda@aon.co.ug
The Intercontinental Insurance Brokers Ltd
129 old Kiira Road t:  0414220485 e: lib@infocom.co.ug AON Uganda 11/13 lower Kololo Terrace t:  0414230238 / 0414344819 / 0414229100 e: aon_uganda@aon.co.ug
Marsh Uganda Ltd
3 Bandali Rise, Bugolobi t:  0414220485 w: www.marsh-africa.com
Acacia Insurance brokers ltd
Plot 80 Buganda Rd(opp YMCA) 0414661198 / 0751819594 / 0772855675 w: akinobe@aol.com acaciainsurancebrokers@yahoo.com asumanikinobe@yahoo.com  
AAR Health Service 16A, Elizabeth Avenue, Kololo t: 0414 309800 / 0321 200400, e: info@aar.co.ug w: www.aarhealth.com Gold Star Insurance 6th floor, Crane Chambers, Kampala Road Tel +256 414 250 110/111, +256 414 343 704 e: goldstar@goldstarinsurance.com w: www. goldstarinsurance.com International Air Ambulance 4686, Kisigu – Namuwongo t: 0414 309800 / 0321 200400, e: iaa@img.co.ug Website: www.img.co.ug St. Catherine’s Clinic 83, Buganda Road, t: 0414 231543 e: info@stcatherinesclinic.com w: www.stcatherinesclinic.com International Health Network(IHN) 31, Bandari Rise, Bugolobi Kampala, Uganda, t: 0414 235686 e: ihn@africaonline.go.ug w: www.hnug.com AAR Health Service 6 Makindu Close, Off Windsor Crescent, Kololo, t: 0414258527 Case Medical Centre 69/ 71 Buganda Road, t: 0414250362 / 0312261123 w: www.casemedcare.org e: casemedcare@casemedcare.org Jubilee Insurance Co Parliament Avenue, t: 0414236029 / 0414434374 e: pandey@jubileeuganda.com Liberty 1,2nd floor, Investment House, Dundas Road Kololo, t: 0414233794/ 0312264919 w: www.liberthealthblue.com, www.Liberty.co.za Sanlam life Insurance (U) Ltd 3 Nakasero Hill Road t: 0417726526, w: www.sanlam.co.ug e: info@sanlam.co.ug UAP Insurance Co. Ltd 1 Kimathi Avenue t: 0414 332700, w: www.uap.co.ug Kampala International Medical Centre. Kansanga, t: 0414510620 e: bmkimcentre@gmail.com